I used the pledge when planning and chairing my Team Managers’ meeting last Thursday. I prepared a structured, time-specific agenda, removed “Any Other Business”, and used Copilot to help build the agenda around our PDR objectives, team action plans and previous meeting minutes. I also sent the agenda out in advance, so managers had time to prepare.
Overall, the new approach worked well. I created a simplified agenda for attendees and a more detailed Chair’s version for myself, which helped me stay focused and keep the meeting moving. We also used a timekeeper and Copilot to support the minutes. Feedback from the managers was positive, particularly that the agenda helped the meeting flow and prevented us from spending too long on one topic.
The main challenge was that two managers arrived around six minutes late. As only four of us were due to attend, I agreed to restart the meeting 15 minutes later, which meant we lost some time. This is an area I recognise needs further improvement, particularly around punctuality and starting meetings promptly.
I am now applying the same approach to my meetings this week, including group supervision with carers, where I have already issued the agenda in advance and prepared my own Chair’s notes.
Overall, I feel the pledge has already had a positive impact by helping me plan and chair meetings in a more structured, focused and time-conscious way.